RentHQ Features

Secure Connection - All data is sent via a secure connection using HTTPS using a 2048-bit Private Key and 256-bit Secure Sockets Layer encryption.

Mobile - Mobile companion software can be run on your mobile phone or tablet so you are always connected.

Tenant - We don't have a business without tenants.  One property can have multiple tenants at the same time e.g. different rooms.  The tenant details screen includes the tenancy start and end dates, inspection frequency, Rent review date, contact details, notes etc.

Contacts - Each tenant can have multiple contacts e.g. the husband and wife. Each can have their own contact details such as email address and mobile phone number etc.

Rent Changes - Rent changes can be preloaded and affect the total balance due from that date onwards until the next rent change.

Extra Charges - Extra Charges is a way of charging the tenant additional rent for various reasons. You may have some garden maintenance or council charges or insurance which you wish the tenant to pay for. This is then adding to the total rent the tenant owes.

Attachments - Additional files such as tenancy agreements or photos can be added to a tenant for online document storage.

Rent Status - Knowing the balance due for a tenant and their payment history is vital. RentHQ puts all this information on the tenant details screen for easy referral.

Mail Merge - Generating letters to your tenants and property owners is easy with the inbuilt mail merge facility.

Inspections - Full inspection scheduling and results recording facility. Very flexible check list creation tools.

Cashbook - The cashbook screen displays a full list of transactions listed in date order.  This output is a close match to the display of your bank statements.  You can have multiple bank accounts with separate list screens for each.

Manual Transactions - Transactions can be entered one at a time via the cashbook screen.  These screens include details such as date, amount, property, transaction type etc. 

Automatic Transactions - We often have transactions which occur regularly and are the same each time apart from a different date.  An example is a tenant who pays us $200 rent each Monday.  These types of transactions can be pre-loaded and applied semi-automatically, saving us time and errors.

Statement Import - The bank statement import function allows you to import an electronic file copy of your bank statement. This saves time and typing errors. This is the fastest way to enter your transactions to leave more time to do other important things.

Import Xero.com Transactions - RentHQ integrates with the online accounting software Xero, which means transactions entered or imported into Xero, and be downloaded directly into RentHQ.

Automatic Bank Feeds - RentHQ can automatically imports bank transactions from Xero into your cashbook.

Bank Reconciliation - After all the transactions have been entered via various means, the Bank Reconciliation function can be used to compare the final closing balance on the bank statement with the transaction which we have entered.  This is a good auditing facility to ensure we have good transaction integrity.

Receipt Printing - Optionally, when a manual income entry is entered, a receipt for that income can be printed.  The receipt design is customisable.

Properties - Properties are the hub of our rental business.  Properties represent the building or apartment or house which we are renting out.  Maintain a list of property details including address, the property owner's name, number of bedrooms, notes, attachments etc

Work Orders - Work Orders are property repair requests. They include details of what needs to be done, where and when, as well as a list of quotes from contractors. This function tracks the job from the original problem reporting through to job completion and payment.

Contractors - When we need a job done fast, it is always good to have a list of contractors who we have used previously and trust.

Mileage Log - In some countries the mileage we travel in our cars is tax deductible.  The mileage log screen allows you to record the distance travelled, when and why.

Marketing - A free online web page displaying all your vacant properties on a map, which you can add to your own web site. This includes property photos, descriptions and online applications

Owner - The owner is the person or group of people who own the properties we are managing.  Each owner contains details such as name, address, contact details, notes and the default management fee percent.

Disbursements - An automatic disbursement function can be used to calculate the management fee and the amount to be paid back to the property owner.  No need to calculate it yourself.

Extra Fees - Sometimes we want to charge the owner an additional fee on top of the usual management fee. This can be done with the Extra Fees facility. This amount is automatically deducted from the next disbursement amount.

Dashboard - The dashboard screen shows the status of your activities at a glance. It includes notifications such as rent overdue or vacant properties or leases that need renewing etc.

Graphs - A collection of graphs shows a quick summary at a glance.

Reports - RentHQ contains over 45 reports, including Profit and Loss, Tenant Statements, Owner Statements, Balance Sheets and lots more.

Database Backup - In today's modern age, information is everything. So losing it is like losing everything. So a database backup and restore facility is provided.

Send TXT/SMS Messages - You can send messages directly from within RentHQ and record the message for later reference.

Online Tenant Applications - Prospective tenants can fill in an online application form to apply to rent one of your properties.